All posts by Muthu Kumar

PROBESEVEN - A Layman’s Application Design Approach

A Layman’s Application Design Approach – Today, using a cloud or mobile application is common for both personal and business needs. Millions of people experience at least a new application every day. An application has to well balance the business process as well as a personal comfort. Either for a business or personal, the app should behave to boost one’s productivity. Here are a few tips to start working out your next app, the creative process of designing it.


Architecting an application is a craft. Do not hurry.

Being experienced in 20+ Custom Software Developments, UIs, Web Experiences, I will say, architecting an application and it’s UI is a craft. Many growing architects and UI designers have the habit of jumping into the design tools right from the first hour. Remember you need not to hurry in this process. You are a creator and creating something here. Give  enough time to get inspired, visualize the experience. Simply put, just start dreaming about the application for few days and start slowly.

You will have to iterate for the features as the customers start using your app. It doesn’t need to be painful either. Believe me, it’s to become your art when you approach architecting the process step by step.

Get Inspired.

Get out of your design tools, you don’t need them at this stage. Inspiration has to be the first step before you dive into your application development. Watch some videos, interactive presentations of richly designed applications and websites. Watch how the big people have created their applications. It’s wise to get into some applications of your choice and use them.

Take screenshots, printouts of your inspiration features and stick to your walls. Use a mind mapping tool or a visual mood board to capture your thoughts when you plan your travel.

Wear the user’s shoes.

Get as a consumer and wear their shoes. You need not sound as a top engineer when you design your application, rather, think of creating the app for your own business. Sit beside your customer team and observe their everyday difficulties.

You will understand there are different views from the bottom level to top level team. It’s quite natural not a single app interface can fit all the user levels. Don’t get panic to think of different screen layouts for different user levels. Everyone will want their desks to be theirs. Think of the app to look minimal and interact with the user. Choose a style that is clean and simple to understand for the users.

Think the experience. Go Lazy.

Being a lazy boy can help you in bringing your application well as a productivity tool. You have to understand the customer business and think of doing stuff with minimal efforts.

A tip to help you could be, go beyond the app screens in your monitor and think about integrating some real world systems. You cannot re-model your customer`s workflow and don`t try doing it. Just try finding a solution to everyday problems and reduce your user`s time. Listen to your customers – you will get clues on what to integrate.

Carry a Sketchpad. Organize and Deliver to your team.

This one I thought to add for new bees. Do Paper Work before going digital. Carrying a sketchpad will be handy when you want to try an idea besides your coffee outside. Roughly draw the screens and annotate with notes.

When going with digital creations index the screens with chapter numbers and proper titles. Illustrate those important interactions and user flows of your application. Showcase your thoughts and get feedbacks from your team. Deliver the files to your team with clear instructions.

Ready to Iterate.

As like a famous saying, Rome was not built in a day, your application will take its time to be really useful to your customer. Keep the foundation stuff to build on and watch your releases being used by your customers. Ask them feedbacks and prioritize them. Plan your release and do not hesitate to expand your application as a platform for your customer’s everyday routine.


Believing this as a good stuff, if this post has invoked some different thoughts in you. Good luck with your next application design!

At PROBESEVEN, we do modern, scalable, custom software developments for common businesses to enterprises in the globe. We are located in India at Coimbatore, Bangalore, Tirupur and USA

PROBESEVEN - For Gmail & Google Apps Free Users: Boost Office Productivity by integrating Google Apps with MS Office Tools without any Third Party Sync tools.

Well, the world knows, Google and Microsoft are at a war now to give the best app service and increase their market share. I am a big fan of both the worlds : )

A setback for Google losing their market share is as they have stopped Google Apps Free Edition and disabled Exchange Active Sync for Gmail and Google Apps Free Edition.  On the other side, with its Office 2013 series and Microsoft is gearing towards clean, simple interface tools for boosting office productivity. Live Domains still free becomes a choice now for Start-ups and Growing Businesses.

To increase office productivity and smartly move over the tasks and meetings, we need to use Mails, Calendar, Document Storage & Notes across devices.

Google Apps is good, but lags behind MS Office Tools for productivity on a PC and Windows Devices which is still most preferred at work for enterprises and businesses.


Situations could be like,

  • You cannot migrate all your users from Google Apps to Microsoft Live Domains.
  • You may want to give the MS productivity tools to a only selected users while keeping others at Google Apps.
  • You adopt BYOD and may want to leave the choice to your users.


Here’s a working technique for people with Google Apps Free or Gmail to effectively use MS Office tools for Mail, Calendar, Documents and Meeting Notes with Office 2013 & using Exchange Active Sync. In this method, your Google Apps or Gmail setup are preserved while you use MS tools as your preferred applications.


Below is the setup you will get at the end of this workaround.

  • Mail  – at Google Apps/Gmail & (Microsoft makes it easy for importing mails directly from your Google account).
  • Contacts – at Google Apps/Gmail &
  • Calendar – at (Note: In this workaround your Google Apps/Gmail Calendar will be not synced but your android device gets synced with and Outlook).
  • Notes – at OneDrive.
  • Documents Storage – at OneDrive. (You have to manually move the Google Drive documents to OneDrive by downloading to your PC and then uploading to OneDrive. Note, there cannot be any sync between the 2 locations).
  • Documents Editing – at MS Office Desktop & Word, Excel, PPT online.

Here are the steps to follow. Though the list may seem long, they are easy to do.

Step 1: Setting up your Mails with

  1. Get a Microsoft Live account using your official email id. Eg:
  2. Login to with your new Microsoft account and add an alias like
  3. Login to your Official Google Apps Webmail or Gmail and set forwarding all mails to your new alias id,
  4. Back at login, Go to Options & Import mails from your Google Apps account. You need to authenticate MS Service at Google Apps to do the import. (Keep patience, the import may take few hours to a day depending on your mail count).
  5. If you are already using a desktop client like Outlook for your emails, has options to import them too using Internet Explorer.
  6. Optional: Last but not least, Setup your Mail Signatures properly at different devices.

Step 2: Setting up your Desktop Apps


  1. Install Office 2013 in your PC with Word, Excel, PowerPoint, Outlook, OneNote, OneDrive, etc.
  2. Configure your new account in Outlook 2013 with Exchange Active Sync. Repeat this process
  3. Your Outlook Calendar will be automatically synced with your account through EAS.
  4. Open your OneNote and create OneNote documents and store in OneDrive. You can then access your online notes in different devices.

Step 3: Setting up your Mobile/Tab Devices (Android)

People with Android can sync, OneDrive and OneNote effectively.



  1. Download and install Android App from Google Play Store. This app will sync Mail, Calendar and Contacts between your account and the Device.
  2. Still you need a Google calendar App to view and respond to calendar events. Android App will only sync the calendar events and has no feature to show the events.
  3. You shall now disable Gmail App to avoid repeated mail notifications.
  4. Download and install OneDrive & OneNote Apps from Google Play Store., 

That’s it!! Now you are equipped with MS productivity tools over Google Apps, synced to your different devices.

You shall also login to to access your Mails, Calendar, Notes, Documents through a browser.

Good Luck!!
Muthu Kumar Ar

Web, Brand & the Business.